Department of Mathematics

• Go to Concur.ucr.edu or access Concur via Rspace (Should you have difficulty accessing the system, please notify us at mathfinance@ucr.edu) .
• All travel requires a pre-trip request be submitted prior to an expense report. 
• Pre-trip requests should be submitted prior to travel dates.
• For detailed instructions on how to submit a pre-trip request, please see our Math Faculty Concur Guide. 

• Go to Concur.ucr.edu or access Concur via Rspace (Should you have difficulty accessing the system, please notify us at mathfinance@ucr.edu)
• Here you will be able to report your trip by searching for the approved pre-trip request associated with that travel. (If you do not have an approved pre-trip request on file, you must create one before you are able to create an expense report.) Find the approved request in your request folder and click  "+Create Expense Report".  For detailed instructions, please see our Concur Guide
• Purpose of trip/location should be descriptive.
• Actual Location and Date should be home location to destination. If you flew from an airport, the location will be specified under the transportation tab.
• Please fill out all of the information completely and upload all receipts. 
  • Receipt Notice: Please provide itemized receipts showing a method of payment (last 4 digits of credit card used) on it. If you cannot obtain an itemized receipt, please submit a Missing Receipt Declaration within Concur for every missing receipt and supporting documentation such as a credit card statement or bank statement for proof of payment transaction for reimbursement. Missing Receipt Declarations are no longer accepted by Accounting for lodging, conference registration, or airfare. Travelers should contact the vendor to obtain fully itemized receipts and should be provided at the time of purchase.

1. If you traveled locally using a privately-owned vehicle and need mileage reimbursement only, please fill out the Mileage Report Log and submit the expense via Concur following the instructions for creating a pre-trip expense and submitting an expense report.

   • Please use this form to report mileage reimbursement for business use of private automobiles. For example, employees may use their privately-owned car for official University business and be reimbursed for mileage at the approved rate (gasoline expense is included in the reimbursement rate and is not reimbursable).

If you are hosting a guest for UCR Business Related purposes you may be eligible for a reimbursement

1. If you are entertaining guests with a University business purpose and offering meals fill out the Entertainment Reimbursement Request- Meals

   • Please use this form to request reimbursement for entertainment expenditures for meals or light refreshments related to event expenses in support of the University’s mission. For example, this form can be used to request reimbursement for a faculty-hosted meal or light refreshments for a seminar guest speaker.
   • The form will require the upload of itemized receipt, please ensure you have all receipts scanned.
     • Receipt Notice: Please provide an itemized receipt showing a method of payment (last 4 digits of credit card used) on it. If you cannot obtain an itemized receipt, please submit a Declaration of Missing Evidence form for every missing receipt and supporting documentation such as a credit card statement or bank statement for proof of payment transaction for reimbursement.

If you are hosting a guest for UCR Business Related purposes you can request reimbursements and accommodations for your guest

1. Please fill out the Visitor Request Form

   • Please submit a Visitor Request form a minimum of five (5) business days prior to visitor arrival on campus. This will allow time for the departmental preparation, approval process, and securing reservations for the visitor. (e.g. parking permit, shuttle, and lodging). It’s recommended to submit this form as soon as the visitation dates are confirmed with the visitor.
   • Please note that once you have submitted this form, depending on the request our Math Finance team will be reaching out to your visitor.